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Terms and Conditions of the "DanceForms" Application

§ 1. General Provisions
  1. These terms and conditions (hereinafter: “Terms and Conditions“) specify the rules and conditions for using the “DanceForms” application (hereinafter: “Application“) operating at the website addresses: https://danceforms.pro and https://app.danceforms.pro, as well as the services provided by the Service Provider.
  2. The Application is used to handle the registration and payment for dance workshops via Google Forms and is intended for both entrepreneurs and consumers.
  3. These Terms and Conditions constitute the regulations referred to in Art. 8 of the Provision of Services by Electronic Means Act of 18 July 2002 (hereinafter: “Act on the Provision of Services by Electronic Means“).
  4. The service provider is Szymon Chodzidło, conducting business under the name “schodev.it Szymon Chodzidło – Usługi programistyczne” (address of the fixed place of business: ul. Stefana Banacha 45B/24, 31-235 Kraków), entered into the Central Register and Information on Economic Activity (CEIDG), holding NIP: 9452302253, REGON number: 540238657 (hereinafter: “Service Provider“).
  5. Contact with the Service Provider is possible via:
    1. e-mail – at the address: admin@danceforms.pro;
    2. traditional mail – at the address provided in section 4 above;
    3. telephone – at the number: +48 537-850-960.
  6. In accordance with the provisions of Regulation (EU) 2022/2065 of the European Parliament and of the Council of 19 October 2022 on a Single Market For Digital Services and amending Directive 2000/31/EC (Digital Services Act) (hereinafter: “DSA”), the Service Provider has designated a contact point for direct communication with EU Member State authorities, the European Commission, the Digital Services Board, and Application Users in matters covered by the DSA regulation. The contact point is available at: admin@danceforms.pro
  7. Information about services provided by the Service Provider available in the Application, in particular their descriptions, technical and functional parameters, and prices, constitute an invitation to conclude a contract within the meaning of Art. 71 of the Act of 23 April 1964 – Civil Code (hereinafter: “Civil Code“).
  8. Before using the Application, the User is obliged to read the Terms and Conditions and the Privacy Policy.
§ 2. Definitions
  1. The capitalized terms used in the Terms and Conditions have the following meanings:
    1. Price List – a document or information specifying the current price of the Service, the Subscription Period, the variant of its operation, and other conditions indicated therein;
    2. Consumer – a natural person performing a legal transaction with the Service Provider not directly related to their business or professional activity;
    3. Account – a panel created in the Application’s IT system, enabling the User to use its functionalities;
    4. Non-conformity – understood as the non-conformity of the Service of using the Application with the Agreement for the provision of the Service of using the Application (criteria for assessing the conformity of the Service with the Agreement regarding its provision are specified in Art. 43k sec. 1-2 of the Consumer Rights Act);
    5. Subscription Period – the period for which the Service Provider makes the Service available to the User in accordance with the Price List;
    6. Subscription Fee – a fee paid by the User in advance in exchange for the Service, determined in accordance with the Price List in force at the time of its ordering;
    7. Review – the User’s opinion about the Application, including a description of the User’s experiences related to using the Service;
    8. Privacy Policy – a document containing information about the processing of Users’ personal data by the Service Provider;
    9. Entrepreneur – a natural person, a legal person, or an organizational unit without legal personality, to which special provisions grant legal capacity, conducting business or professional activity in its own name;
    10. Entrepreneur with Consumer Rights – a natural person conducting business or professional activity in its own name, who has concluded an Agreement with the Service Provider directly related to its business activity, but not having a professional character for that person, resulting in particular from the subject of the business activity performed by it;
    11. User Content – all data (including personal data), electronic files, information, and materials saved by the User on the Account;
    12. Agreement for the provision of the Service of using the Application/Agreement for the provision of the Service/Agreement – a contract for the provision of a digital service within the meaning of the Consumer Rights Act, under which the Service Provider undertakes to provide the Service of using the Application to the User free of charge; the condition for concluding the Agreement for the provision of the Service of using the Application is the creation of an Account by the User;
    13. Service of using the Application/Service – a digital service within the meaning of the Consumer Rights Act, consisting in the Service Provider enabling the User to use the functionalities of the Application;
    14. Consumer Rights Act – the Consumer Rights Act of 30 May 2014;
    15. User – a person using the Application.
  2. Other terms capitalized in these Terms and Conditions have the meanings indicated in the appropriate place in the Terms and Conditions.
§ 3. Technical Requirements and Security
  1. In order for the User to correctly use the services provided by the Service Provider via the Application, it is necessary to have:
    1. a connection to the Internet;
    2. devices allowing for the use of Internet resources;
    3. a web browser enabling the display of hypertext documents on the device screen, linked in the Internet via the WWW network service and supporting the JavaScript programming language, and also accepting cookies;
    4. an active e-mail account.
  2. Within the Application, it is forbidden for Users to use viruses, bots, worms, or other computer codes, files, or programs (in particular scripts and applications that automate processes or other codes, files, or tools).
  3. The Service Provider informs that it uses cryptographic protection for electronic transfer and digital content by applying appropriate logical, organizational, and technical measures, in particular to prevent access by third parties to data, including through SSL encryption, the use of access passwords, and anti-virus or anti-spyware software.
  4. The Service Provider informs that despite the use of the security measures referred to in section 3 above, using the Internet and services provided electronically may be threatened by malware entering the IT system and the User’s device, or by third parties gaining access to data on that device. In order to minimize the aforementioned threat, the Service Provider recommends the use of anti-virus programs or measures protecting identification on the Internet.
§ 4. General Rules for Using the Services
  1. The use of the Application’s functionality is subject to payment. However, the Service Provider reserves the right to introduce additional, optional functions or services in the future, which may be available free of charge or for a fee. The Service Provider will inform the User about any change regarding the introduction of free or paid functions with appropriate notice.
  2. The User is obliged to use the Application in a manner consistent with the provisions of generally applicable law, the provisions of the Terms and Conditions, and good practice.
  3. As part of administrative supervision, the Service Provider may gain access to User Content located on their Account through super administrator privileges within the Application to the extent necessary to:
    1. provide technical support at the User’s request;
    2. ensure the security and integrity of the Application;
    3. fulfill obligations resulting from the provisions of generally applicable law.
  4. As part of the administrative supervision referred to in section 3, the Service Provider may remove User Content and make changes to it only with the consent and at the express wish of the User, except for cases resulting from the provisions of generally applicable law. Each access within the administrative supervision referred to in section 3 is recorded each time (logs) and limited only to authorized persons on behalf of the Service Provider.
  5. In the event of technical problems related to the functioning of the Application, the User may report them by e-mail to the address provided in § 1 sec. 5 point 1).
  6. A User using the services provided by the Service Provider is obliged to provide only data (including personal data) consistent with the actual state. The Service Provider is not responsible for the consequences of the User providing false or incomplete data.
  7. One User may create only one Account in the Application for one e-mail address.
  8. The conclusion of the Agreement for the provision of the Service requires registration (creation of an Account). As part of using the Application, each User is obliged to use their own Account (prohibition of sharing the Account).
  9. The Service Provider declares, and the User acknowledges, that the web version of the Application does not require its installation or the installation of its updates.
  10. If actions in the Application are performed by a natural person acting on behalf of a User who is not a natural person, performing such an action is equivalent to a statement by the natural person performing such an action that they are authorized to represent the User. The Service Provider is entitled to demand that such a natural person submit proof of their authority to represent the User, in particular a power of attorney document or an extract from the relevant register. In the case of performing an action on behalf of a User despite the lack of authority to represent them, the natural person performing this action bears the responsibility provided for in the provisions of the Civil Code.
  11. The provision of illegal content by the User is prohibited.
  12. A violation of the Terms and Conditions is considered in particular to be:
    1. the provision of illegal content by the User;
    2. the User’s use of the Service and functionality of the Application inconsistent with their purpose;
    3. the provision of false or incomplete data by the User;
    4. the creation of more than one Account by the User using the same e-mail address;
    5. sharing their Account by the User despite the prohibition specified in section 8, second sentence above.
  13. In the event of a violation of the Terms and Conditions, the Service Provider may call on the User to remove the violation and set a deadline for this purpose of no less than 7 (seven) days.
  14. In the event of failure to remove the violation of the Terms and Conditions by the User, the Service Provider has the right to block access to the Application until the violation referred to in sections 12 and 13 is removed.
  15. All statements, calls, notices, and information referred to in the Terms and Conditions may be sent by e-mail, unless a specific provision of the Terms and Conditions provides otherwise.
§ 5. Agreement for the Provision of the Service of Using the Application
  1. On the basis of the Agreement for the provision of the Service, the Service Provider enables the User (to the extent resulting from the variant selected in the Price List) to use the Application’s functionality.
  2. In order to conclude the Agreement for the provision of the Service of using the Application, the User should perform the following actions:
    1. enter the Application’s website and go to and select the “Sign Up” option;
    2. complete the required data in the appearing form;
    3. mandatory check the checkbox next to the statement on reading the Terms and Conditions and the Privacy Policy and accepting their provisions;
    4. click the “Create Account” button;
    5. enter the activation link sent by e-mail to the e-mail address provided by the User.
  3. Using the Application requires registration, creation of an Account, and confirmation of registration electronically (via the e-mail received from the Service Provider – an activation link).
  4. Clicking on the activation link is equivalent to the User concluding the Agreement for the provision of the Service of using the Application. The Service Provider does not charge fees for maintaining an Account. In order to use paid functionalities, the User must make payments in accordance with the Terms and Conditions and the Price List.
  5. The User gains access to the Account immediately after concluding the Agreement for the provision of the Service of using the application.
  6. The Agreement is concluded for an indefinite period. The User has the right to terminate the Agreement for the provision of the Service with a 30-day notice period, effective at the end of a calendar month, by submitting a statement of termination of this Agreement to the Service Provider. The statement referred to in the preceding sentence may be sent by e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions.
  7. Immediately after the expiry of the period referred to in section 6, second sentence above, the Service Provider deletes the Account.
  8. The Service Provider informs, and the User acknowledges, that maintaining the conformity of the Service of using the Application with the Agreement for the provision of the Service of using the Application does not require its installation.
  9. The Service Provider provides each User with a separate instance, and the instances of individual Users do not merge.
  10. The provisions of sections 11-16 below apply only to Users who are Consumers or Entrepreneurs with Consumer Rights.
  11. In the event of failure to grant the User access to the Service immediately after concluding the Agreement for the provision of the Service, the User calls on the Service Provider to immediately grant access to the Service. The call referred to in the preceding sentence may be sent by e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions. In the event that the Service Provider does not grant the User access to the Service immediately after receiving the call referred to in the preceding sentence, the User may withdraw from the Agreement for the provision of the Service.
  12. Independently of the provisions of section 11 above, in the event of failure to grant the User access to the Service, the User may withdraw from the Agreement for the provision of the Service without calling on the Service Provider to grant access to the Service if at least one of the cases indicated in Art. 43j sec. 5 of the Consumer Rights Act occurs.
  13. Independently of the provisions of sections 11-12 above, the User may terminate the Agreement for the provision of the Service by deleting their Account in the Application themselves or by submitting a request to the Service Provider to delete their Account by sending the relevant information to the address in § 1 sec. 5 point 1) of the Terms and Conditions.
  14. Withdrawal by the User from the Agreement for the provision of the Service or its termination, regardless of the basis for this action, occurs by submitting a statement of withdrawal from the Agreement for the provision of the Service or its termination to the Service Provider. The statement referred to in the preceding sentence may be sent by e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions.
  15. In the event of a violation by the User of the provisions of the Terms and Conditions and failure to remove this violation despite receiving a call, the Service Provider may terminate the Agreement for the provision of the Service with a notice period of 7 (seven) days, by submitting a statement of termination to the User by e-mail. After the expiry of the notice period indicated in the preceding sentence, the Service Provider stops providing the Service. During the notice period, the Service Provider may block the User’s access to the Service of using the Application if it is necessary to prevent further violations by the User.
  16. The Service Provider deletes the Account immediately after receiving the statement referred to in section 14 above, or after the expiry of the notice period referred to in section 15 above. Deletion of the Account is equivalent to archiving all User Content saved on it, and then deleting it – after the end of the archiving period.
§ 6. Fees and Settlements
  1. Service prices in the Price List are expressed in EUR, PLN and USD, and constitute the gross value, i.e., they include the added VAT tax.
  2. Unless a specific provision of the Terms and Conditions or individual arrangements with the Service Provider provide otherwise, all payments due to the Service Provider are paid by the User via payment systems made available within the Application.
  3. For the provision of Services, the User is obliged to pay a Subscription Fee according to the amounts indicated in the Price List for each Subscription Period. Changes to the prices indicated in the Price List are announced in the Application and do not constitute changes to these Terms and Conditions.
  4. The Subscription Period is subject to automatic renewal every month or year. The User has the possibility to stop the above maximum 24 hours before the start of the next Subscription Period.
  5. In the case of payment referred to in section 2, the day of payment is considered the day the amount of the Subscription Fee due for the Service is credited to the Service Provider’s bank account. After the payment is credited within the payment systems, the User gains access to the Application. The Service Provider then issues an invoice, which the User can download within their Account.
  6. The Subscription Fee is paid automatically, periodically in advance every month or year, on the dates referred to in the Price List, resulting from the date of concluding the Agreement for the provision of the Service.
  7. The Subscription Fee after the start of the Subscription Period is non-refundable, unless generally applicable law provides otherwise.
  8. Failure to pay the Subscription Fee by the User will result in the suspension of access to the Application’s functionality until the Subscription Fee is credited to the Service Provider’s bank account.
  9. If the User does not pay the Subscription Fee or it is not possible to collect funds within the integrated payments, a prompt with information about the lack of payment is displayed to the User.
  10. The User also has the possibility of using the Application’s functionality by purchasing credits within the Application. Credits are then used to purchase specific functionality.
  11. The User may pay for functionalities using credits only when they do not have a paid Subscription Period.
§ 7. Price List and Trial Period
  1. The current Price List is available at: https://danceforms.pro
  2. The Price List may provide that a certain number of Services can be used by the User free of charge.
  3. The Service Provider may change the Price List at any time. A change to the Price List does not constitute a change to the Terms and Conditions.
  4. A change to the Price List in no way affects the amount of fees specified in Agreements for the provision of the Service concluded before the change to the Price List.
  5. The Service Provider reserves the right to make discount codes available.
  6. Upon the User gaining access to the Account in accordance with § 5 section 5, the User receives the possibility to use the full functionality of the Application for a period of 14 (fourteen) days as part of a free trial period (hereinafter: “Trial Period“). The Trial Period begins at the moment of gaining access to the Account, as referred to in the preceding sentence.
  7. The User, by gaining access to the Account within the Trial Period, simultaneously submits a statement to the Service Provider requesting the commencement of the Service provision before the expiry of the 14-day period for withdrawal from a distance contract.
  8. The Service Provider informs, and the User acknowledges, that in connection with gaining full access to the Service functionality within the Trial Period before the expiry of the withdrawal period and upon the express consent of the User, the User is not entitled to the right to withdraw from the contract on the basis of the relevant provisions of the Consumer Rights Act.
  9. Regardless of the loss of the statutory right of withdrawal referred to above, the Service Provider grants the User a contractual right to cancel the Service at any time during the Trial Period without incurring any costs. Cancellation before the end of the 14th day of the Trial Period results in the termination of the Agreement and no fees being charged.
§ 8. Complaints – Consumers and Entrepreneurs with Consumer Rights
  1. The provisions of this paragraph apply only to Consumers and Entrepreneurs with Consumer Rights.
  2. The Service provided to the User by the Service Provider must be consistent with the Agreement concerning it throughout the entire period of providing the Service.
  3. The Service Provider is liable for any Non-conformity revealed during the period of providing the Service.
  4. In the event of revealing a Non-conformity, the User may file a complaint containing a request to bring the Service into conformity with the Agreement concerning its provision.
  5. The complaint is submitted via e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions.
  6. The complaint should include:
    1. the User’s name and surname;
    2. e-mail address;
    3. a description of the revealed Non-conformity;
    4. a request to bring the Service into conformity with the Agreement concerning its provision.
  7. The Service Provider may refuse to bring the Service into conformity with the Agreement concerning its provision if it is impossible or would require the Service Provider to incur excessive costs.
  8. After considering the complaint, the Service Provider provides the User with a response to the complaint, in which it:
    1. accepts the complaint and indicates the planned date for bringing the Service into conformity with the Agreement concerning its provision;
    2. refuses to bring the Service into conformity with the Agreement concerning its provision for the reasons indicated in section 6 above;
    3. rejects the complaint due to its groundlessness.
  9. The Service Provider provides a response to the complaint via e-mail within 14 (fourteen) days from the date of its receipt.
  10. If the complaint is accepted, the Service Provider at its own expense brings the Service into conformity with the Agreement concerning its provision within a reasonable time from the moment of receiving the complaint and without excessive inconvenience to the User, taking into account the nature of the service and the purpose for which it is used. The Service Provider indicates the planned date for bringing the Service into conformity with the Agreement concerning its provision in the response to the complaint.
  11. In the event of revealing a Non-conformity, the User may submit a statement of withdrawal from the Agreement to the Service Provider when:
    1. bringing the Service into conformity with the Agreement concerning its provision is impossible or requires excessive costs;
    2. the Service Provider has not brought the Service into conformity with the Agreement concerning its provision in accordance with section 10 above;
    3. the Non-conformity continues to occur, even though the Service Provider has tried to bring the Service into conformity with the Agreement concerning its provision;
    4. the Non-conformity is so significant that it justifies withdrawal from the Agreement concerning the provision of the Service without a prior request to the Service Provider to bring the Service into conformity with the Agreement concerning its provision;
    5. it clearly follows from the Service Provider’s statement or circumstances that the Service Provider will not bring the Service into conformity with the Agreement concerning its provision within a reasonable time or without excessive inconvenience to the User.
  12. The statement of withdrawal from the Agreement may be submitted via e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions.
  13. The statement of withdrawal from the Agreement should include:
    1. the User’s first name and last name;
    2. e-mail address;
    3. the date of delivery of the Service;
    4. a description of the Non-conformity;
    5. an indication of the reason for submitting the statement, selected from the reasons indicated in section 11 above;
    6. a statement on price reduction, along with an indication of the reduced price, or a statement of withdrawal from the Agreement.
  14. If the User withdraws from the Agreement for the provision of the Service, the Service Provider deletes the Account immediately after receiving the statement of withdrawal from the Agreement for the provision of the Service.
  15. On the basis of Art. 34 sec. 1a of the Consumer Rights Act, if the User withdraws from the Agreement concerning the provision of the Service, the User is obliged to stop using this Service and making it available to third parties.
§ 9. Complaints – Entrepreneurs
  1. The provisions of this paragraph apply only to Entrepreneurs.
  2. In the event of revealing a non-conformity of the Service with the Terms and Conditions, the User may file a complaint.
  3. The complaint is submitted in writing or via e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions, no later than within 30 days from the day the non-conformity was revealed.
  4. The complaint should include:
    1. the User’s name;
    2. e-mail address;
    3. a description of the revealed non-conformity of the Service with the Terms and Conditions.
  5. The Service Provider may refuse to bring the Service into conformity with the Terms and Conditions if it is impossible or would require the Service Provider to incur excessive costs.
  6. After considering the complaint, the Service Provider provides the User with a response to the complaint, in which it:
    1. accepts the complaint and indicates the planned date for bringing the Service into conformity with the Terms and Conditions;
    2. refuses to bring the Service into conformity with the Terms and Conditions for the reason indicated in section 4 above;
    3. rejects the complaint due to its groundlessness.
  7. The Service Provider provides a response to the complaint via e-mail within 21 (twenty-one) days from the date of its receipt. In particularly complicated cases, the deadline for responding to the complaint may be extended to 30 calendar days.
§ 10. Right to Withdraw from the Agreement
  1. On the basis of Art. 27 et seq. of the Consumer Rights Act, the User has the right to withdraw from the Agreement without giving any reason within 14 (fourteen) days from the day of its conclusion.
  2. The Service Provider also extends the right to withdraw from the Agreement to Entrepreneurs.
  3. The User exercises the right to withdraw from the Agreement by submitting a statement of withdrawal from the Agreement to the Service Provider. To meet the deadline for withdrawing from the agreement, it is sufficient to send the statement before the expiry of the deadline referred to in section 1 above.
  4. The statement of withdrawal from the Agreement may be submitted by the User in any form, in particular on the form constituting Annex No. 2 to the Consumer Rights Act.
  5. In the case of submitting a statement of withdrawal from the Agreement, the Service Provider immediately sends the User a confirmation of its receipt by e-mail.
  6. If the User withdraws from the Agreement for the provision of the Service, the Service Provider will delete the Account immediately after receiving the statement of withdrawal from the Agreement.
§ 11. User Content and Reviews
  1. The User may send Reviews regarding services provided by the Service Provider to the Service Provider.
  2. Sending a Review can occur in any way, including by e-mail.
  3. Sending a Review does not impose an obligation on the Service Provider to publish it.
  4. A Review published by the Service Provider can be removed by them at any time.
  5. It is forbidden to post User Content and Reviews:
    1. containing false data, contrary to the law, the Terms and Conditions, or good practice;
    2. containing content used to conduct activities prohibited by law, calling for violence, hatred, or insulting any group of persons or person;
    3. containing content that may violate personal rights, copyrights, image rights, or other types of third-party rights;
    4. containing advertising, promotional, political, religious, or discriminatory content;
    5. containing content promoting activity competitive with the Service Provider.
  6. Every person using the Application (hereinafter: “Reporter“) is entitled to report User Content or a Review that may violate the Terms and Conditions.
  7. Reports can be made by e-mail to the address: admin@danceforms.pro
  8. The report should include the following information:
    1. a sufficiently justified explanation of the reasons why given User Content or Review constitutes illegal content,
    2. a clear indication of the exact electronic location of the information, such as the exact URL or exact URLs, and, where appropriate, additional information enabling identification of the User Content or Review, appropriate to its type and the Application’s functionality,
    3. the Reporter’s name and surname or name and e-mail address, except for a report concerning information considered to be related to one of the crimes referred to in Art. 3–7 of Directive 2011/93/EU,
    4. a statement confirming the Reporter’s good faith conviction that the information and allegations contained therein are correct and complete.
  9. After receiving the report, the Service Provider sends the Reporter confirmation of its receipt to their indicated e-mail address.
  10. In the event that the report does not contain the elements indicated in section 8 above or contains errors, the Service Provider may ask the Reporter to supplement or correct the report within 14 days from the date of receipt of the aforementioned request. In the event that the Reporter does not supplement or correct the report within the time indicated in the preceding sentence, the Service Provider may leave the report without consideration.
  11. The Service Provider verifies the reported User Content or Review within 14 days from the date of receiving a complete and correct report. As part of verification activities, if necessary, the Service Provider will ask the Reporter to send necessary additional information or documents. Until the report is considered, the Service Provider reserves the right to block the visibility of the User Content or Review.
  12. After verifying the report, the Service Provider:
    1. removes the User Content or Review violating the Terms and Conditions;
    2. restores the User Content or Review not violating the rules resulting from the Terms and Conditions (if its visibility was blocked at the verification stage of the report),

    – providing justification for the decision.

  13. In the case of removing User Content or a Review, the Service Provider immediately notifies both the Reporter and the User who published the removed User Content or Review, providing the justification for its decision.
  14. The justification for the Service Provider’s decision includes:
    1. an indication of whether the decision includes removing User Content/Review, blocking its visibility, demoting it, or imposing other measures referred to in the Terms and Conditions in relation to that Review and, where appropriate, the territorial scope of the decision and its period of validity;
    2. facts and circumstances on the basis of which the decision was made, including where appropriate information whether the decision was made based on a report made by a Reporter or based on voluntary screening activities conducted at the initiative of the Service Provider and, when absolutely necessary, the identity of the Reporter;
    3. where appropriate, information on the use of automated means during decision-making, including information whether the decision was made in relation to User Content/Reviews detected or identified using automated tools;
    4. if the decision concerns potentially prohibited User Content/Review, an indication of the legal basis or contractual basis on which the decision is based, and explanations regarding the reasons why that Review is considered prohibited content on that basis;
    5. clear and user-friendly information for the User and Reporter on the possibilities available to them to appeal the decision.
  15. A User whose User Content or Review was removed or a Reporter to whom the Service Provider refuses to remove the reported User Content/Review may file an appeal against the Service Provider’s decision.
  16. An appeal can be filed in the following way:
    1. by e-mail – to the address: admin@danceforms.pro;
    2. in writing, by registered mail — to the address provided in § 1 sec. 4 of the Terms and Conditions.
  17. The appeal should include:
    1. the appellant’s name and surname or name,
    2. contact details (e-mail address, mailing address),
    3. a detailed justification why, in the appellant’s opinion, the Service Provider’s decision is incorrect and should be changed.
  18. The Service Provider immediately confirms receipt of the appeal by sending a notification to the e-mail address indicated by the appellant.
  19. Appeals are considered within 14 days from the day of their receipt by an authorized team of the Service Provider (these activities will not be performed in an automated way, without human involvement).
  20. The Service Provider notifies the appellant of the decision made as a result of considering the appeal by e-mail, and if it simultaneously considers the reported content to be prohibited content – it takes actions towards it provided for in the Terms and Conditions.
  21. Sending User Content or a Review is equivalent to the User submitting a statement that they are its exclusive author. The User bears full responsibility for User Content/the content of the Review and the consequences of its publication (including for violations of personal rights and intellectual property rights of third parties).
  22. Sending User Content/Review is equivalent to the User granting the Service Provider a free non-exclusive license for its use (hereinafter: “License“).
  23. The License is granted for an unspecified period (with the possibility of terminating it two years in advance, effective at the end of a calendar year) and without territorial restrictions and covers the use of User Content/Review in the following fields of exploitation:
    1. recording and reproducing in any quantity, using any technique and in any format;
    2. disseminating in any way, using any means of transmission, in particular by publication in the Application and in the Service Provider’s social media.
  24. The License entitles the Service Provider to modify the Review if it is necessary for its dissemination in a specific way, without changing its essence and content.
  25. The License authorizes the Service Provider to grant any chosen third parties further licenses to use the Review. The further license referred to in the preceding sentence can be granted by the Service Provider for a fee or free of charge.
  26. The User undertakes not to exercise moral rights to which they are entitled towards User Content/Review (including the right to indicate authorship of User Content/Review and the right to supervise the use of User Content/Review) and authorizes the Service Provider to exercise these rights on behalf of the User.
  27. Independently of the provisions of sections 1-26 above, the User grants the Service Provider a free, non-exclusive license to use the User’s name and logo (hereinafter: “Logo“).
  28. The License referred to in section 27 above is granted for an unspecified period (with the possibility of terminating it two years in advance, effective at the end of a calendar year) and without territorial restrictions and covers the use of the Logo in the following fields of exploitation:
    1. recording and reproducing in any quantity, using any technique and in any format;
    2. disseminating in any way, using any means of transmission, in particular by publication in the Application and in the Service Provider’s social media.
§ 12. Responsibility
  1. The Service Provider undertakes to provide Services with due diligence.
  2. The Parties exclude rights resulting from warranty in relation to Entrepreneurs.
  3. The Parties exclude the Service Provider’s liability for lost profits of a User who is an Entrepreneur.
  4. The Service Provider does not guarantee a specific level of performance, effectiveness, or usefulness of the Application in relation to the specific needs and applications of the User.
  5. To the extent permitted by the provisions of the Civil Code and the Consumer Rights Act, the Service Provider is not responsible to Users for the consequences of:
    1. the Users’ use of any services or functionalities available within the Application inconsistent with their purpose;
    2. the Users’ provision of incorrect or false data;
    3. the use of authorization data for Account access by third parties, if these persons came into possession of this data as a result of its disclosure by the User or as a result of its insufficient protection by the User against access by such persons;
    4. actions, omissions, and false statements by the User.
  6. To the extent permitted by the provisions of the Civil Code and the Consumer Rights Act, the Service Provider is not responsible for disruptions in the functioning of the Application resulting from:
    1. force majeure;
    2. necessary maintenance and modernization work carried out in the Application;
    3. reasons attributable to the User;
    4. reasons independent of the Service Provider, in particular actions of third parties for which the Service Provider is not responsible.
  7. The Service Provider undertakes to carry out the work referred to in section 6 point 2 above in a manner that is as least burdensome as possible for Users and to inform them of planned work in advance whenever possible.
  8. The Service Provider undertakes to remove disruptions in the functioning of the Application on an ongoing basis whenever possible.
§ 13. Marketing Cooperation – Entrepreneurs
  1. The provisions of this paragraph apply only to Entrepreneurs.
  2. Unless a separate agreement provides otherwise, the User grants the Service Provider consent to:
    1. inform clients and potential clients of the Service Provider about the performance of Services for the User when presenting the Service Provider’s experience, without disclosing the rules of cooperation;
    2. inform on their website and in social media about cooperation with the User, without disclosing the rules of cooperation;
    3. place the User’s name and logo in offers and marketing materials, on the Service Provider’s website, as well as on the Service Provider’s social media profiles;
    4. place a review about the Service Provider prepared by the User in offers and marketing materials, on the Service Provider’s website, as well as on the Service Provider’s social media profiles.
  3. At the User’s request, the Service Provider is obliged to present them with marketing materials regarding cooperation with the User for review before their publication.
§ 14. Service Provider's Intellectual Property and License
  1. All components of the Application, in particular:
    1. the Application name;
    2. the Application logo;
    3. photos and descriptions;
    4. the rules of the Application’s operation, all its graphic elements, interface, software, source code, and databases
    – are subject to legal protection based on the provisions of the Act of 4 February 1994 on Copyright and Related Rights, the Act of 30 June 2000 – Industrial Property Law, the Act of 16 April 1993 on Combating Unfair Competition, and other provisions of generally applicable law, including European Union law.
  2. Any use of the Service Provider’s intellectual property without its prior, express permission, in violation of the Terms and Conditions, is prohibited.
  3. Upon payment of the Subscription Fee or payment for functionality using credits, the Service Provider grants the User a non-exclusive, non-transferable, and time-limited license (for the Subscription Period with a Subscription Fee or for the period purchased using credits when using this method) for remote access to the Application and use of its functionalities solely for the purpose of conducting their own business activity within the shared functionalities or for the purpose of using functionalities intended for participants of events promoted in the Application. The license does not include the right to download the Application’s source code or to install it on the User’s own servers.
  4. All economic copyrights to the Application, its source code, interface (layout), algorithms, and know-how belong exclusively to the Service Provider. The User acquires no rights to the Application other than the entitlement to use it in accordance with the Terms and Conditions.
  5. The User is prohibited from:
    1. sharing account access data with third parties (sublicensing);
    2. attempting reverse engineering, decompilation, or copying the Application’s functional solutions;
    3. using the Application to create competitive IT solutions.
§ 15. Out-of-court Dispute Resolution – Consumers and Entrepreneurs with Consumer Rights
  1. The provisions of this paragraph apply only to Consumers and Entrepreneurs with Consumer Rights.
  2. A User who is a Consumer or an Entrepreneur with Consumer Rights has the possibility of using out-of-court methods of considering complaints and pursuing claims.
  3. Detailed information regarding the possibility for the User to use out-of-court methods of considering complaints and pursuing claims and the rules of access to these procedures are available at the offices and on the websites of:
    1. district (municipal) consumer ombudsmen or social organizations whose statutory tasks include consumer protection;
    2. Provincial Inspectorates of Trade Inspection;
    3. the Office of Competition and Consumer Protection.
§ 16. Personal Data
  1. Information on the processing of personal data by the Service Provider can be found in the Privacy Policy available at: https://danceforms.pro/privacy-policy
  2. The rules and conditions for the User to entrust the processing of their customers and potential customers personal data are specified in the Terms and Conditions of Entrusting Personal Data Processing.
§ 17. Change to the Service – Consumers and Entrepreneurs with Consumer Rights
  1. The provisions of this paragraph apply only to Consumers and Entrepreneurs with Consumer Rights.
  2. The Service Provider may change the Service in the case of:
    1. the necessity to adapt the Service to newly emerging devices or software used by Users to use the Service;
    2. the Service Provider’s decision to improve the Service by adding new functionalities or modifying existing functionalities;
    3. a legal obligation to make changes, including the obligation to adapt the Service to the current legal status.
  3. A change to the Service cannot involve any costs on the part of the User.
  4. The Service Provider informs the User about the change made to the Service by placing a message informing about the changes on the Account. Separately, information about the change made can be sent to Users via e-mail.
  5. If the change to the Service significantly and negatively affects access to the Service, the Service Provider is obliged to inform the User about:
    1. the characteristics and date of making the change, and
    2. the User’s right to terminate the Agreement for the provision of the Service with immediate effect within 30 (thirty) days from making the change.
  6. The Service Provider sends the information referred to in section 4 above to the User via e-mail no later than 7 (seven) days before making the change.
  7. Termination by the User of the Agreement for the provision of the Service based on section 5 point 2) above occurs by submitting a statement of termination of the Agreement for the provision of the Service to the Service Provider. The statement referred to in the preceding sentence may be sent by e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions.
  8. Termination of the Agreement for the provision of Services based on section 5 point 2) above produces the same effects as those provided for in § 8 of the Terms and Conditions in the event of withdrawal from the Agreement for the provision of the Service due to Non-conformity.
§ 18. Change to the Terms and Conditions
  1. The Service Provider may change the Terms and Conditions, among others, in the case of:
    1. a change in the subject of the Service Provider’s activity;
    2. the Service Provider starting to provide new services, modifying current services, or ceasing to provide them;
    3. making technical modifications to the Application that require adapting the provisions of the Terms and Conditions to them;
    4. a legal obligation to make changes, including the obligation to adapt the Terms and Conditions to the current legal status.
  2. The User will be informed about the change to the Terms and Conditions by publishing its changed version in the IT System. Separately, the changed version of the Terms and Conditions will be sent to the User by e-mail.
  3. For agreements concluded before the change to the Terms and Conditions, the provisions of the then-applicable Terms and Conditions apply.
  4. A User who does not agree to the change to the Terms and Conditions may terminate the Agreement for the provision of the Service of using the Application with immediate effect within 10 (ten) days from the day of receiving information about the change to the Terms and Conditions. Failure to terminate is considered consent to the change to the Terms and Conditions.
  5. Termination of the Agreement for the provision of the Service of using the Application occurs by the User submitting a statement of termination of this Agreement to the Service Provider. The statement referred to in the preceding sentence may be sent by e-mail to the address indicated in § 1 sec. 5 point 1) of the Terms and Conditions.
  6. Immediately after receiving the statement referred to in section 5 above, the Service Provider deletes the Account.
§ 19. Final Provisions
  1. The current version of the Terms and Conditions is effective from 19/01/2026.
  2. The Terms and Conditions are subject to Polish law. However, the choice of Polish law made in the preceding sentence does not deprive the Consumer and the Entrepreneur with Consumer Rights of protection resulting from foreign law provisions that cannot be excluded by agreement and that would apply in the absence of the choice of Polish law made in the preceding sentence.
  3. All disputes arising under these terms and conditions will be resolved through amicable negotiations.
  4. If no agreement is reached – before the common court competent for the Service Provider’s seat. This section applies only to Entrepreneurs.
  5. In matters not regulated in the Terms and Conditions, the provisions of generally applicable Polish law will apply.
  6. The Terms and Conditions are effective in two language versions: Polish and English. In the case of any discrepancies in content between both versions, the Polish version is the binding version.

Terms and Conditions of Entrusting Personal Data Processing

§ 1. General Provisions
  1. These terms and conditions for entrusting personal data processing (hereinafter: “Entrustment Terms“) specify the rules and conditions for entrusting the processing of personal data saved by the User on the Account and transferred to the Processor for the needs of using the Services as part of the implementation of the Agreement.
  2. In matters not regulated in the Entrustment Terms, the provisions of the „DanceForms” Application Terms and Conditions (hereinafter: “Application Terms of Use“) apply.
  3. All capitalized terms not otherwise defined in the Entrustment Terms have the meaning given to them in the Application Terms of Use.
  4. The Entrustment Terms constitute a model contract referred to in Art. 28 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter: “GDPR“).
§ 2. Entrusting Personal Data Processing
  1. The User (hereinafter also: “Controller“) entrusts the Service Provider (hereinafter also: “Processor“) with the processing of personal data in the manner specified in Art. 28 of the GDPR, within the scope specified in § 3 of the Entrustment Terms.
  2. The Controller declares that:
    1. they are the controller of the personal data entrusted to the Processor under the Entrustment Terms;
    2. the personal data entrusted to the Processor for processing is collected and processed in accordance with the GDPR and other provisions of generally applicable law.
  3. The Processor undertakes to process personal data within the scope and on the conditions specified in the Entrustment Terms, the GDPR, and other provisions of generally applicable law.
  4. The services specified in the Entrustment Terms are performed by the Processor within the remuneration specified in the Application Terms of Use and in the Price List.
§ 3. Subject, Nature, Purpose, and Duration of Data Processing
  1. Personal data entrusted by the Controller will be processed by the Processor only on the documented instructions of the Controller and solely for the purpose of performing the Services indicated in the Application Terms of Use. A “documented instruction” is considered in particular the Controller’s conclusion of the Agreement for the provision of the Service (hereinafter also: “Main Agreement“).
  2. The Controller entrusts the Processor with the processing of the following categories of personal data (hereinafter: “entrusted personal data“):
    1. personal data of the User’s employees and associates: name, surname, position, experience, competencies, skills, department, gender, e-mail address, telephone number,
    2. personal data of the User’s clients/contractors/business partners: company (name and surname), mailing address, KRS number, NIP, REGON, e-mail address, telephone number.
  3. Personal data entrusted by the Controller based on the Entrustment Terms does not constitute special categories of data referred to in Art. 9 of the GDPR, nor data regarding criminal convictions and offenses referred to in Art. 10 of the GDPR.
  4. The processing of entrusted personal data will occur using IT systems (in an automated way).
§ 4. Obligations, Rights, and Statements of the Processor
  1. The Processor undertakes to secure entrusted personal data by implementing (even before starting processing) and maintaining technical and organizational measures appropriate to the nature, scope, context, and purpose of processing the entrusted data, including measures required by relevant provisions of generally applicable law, so that the processing of entrusted personal data meets the requirements of the GDPR.
  2. The Processor undertakes to ensure that persons authorized to process personal data entrusted based on the Entrustment Terms are obliged to maintain secrecy or are subject to an appropriate statutory secrecy obligation.
  3. The Processor undertakes, within the scope justified by the subject of the Main Agreement, whenever possible, to assist the Controller in fulfilling their obligation to respond to requests from data subjects regarding the exercise of their rights under generally applicable law, including Chapter III of the GDPR.
  4. The Processor undertakes to immediately notify the Controller of:
    1. any breach of protection of entrusted personal data, where a “breach of protection of entrusted data” should be understood as any accidental or unlawful destruction, loss, modification, unauthorized disclosure, or unauthorized access to entrusted personal data. The notification referred to in this point 1) should be made no later than within 24 hours of detecting the breach of protection of entrusted data;
    2. every request received from a person whose data they process, while simultaneously refraining from responding to the request until receiving the Controller’s opinion. The notification referred to in this point 2) should be made no later than within 24 hours of receiving the request;
    3. every legally authorized request to disclose personal data to the relevant state authority, unless the prohibition of notification results from law, in particular criminal procedure provisions, when the prohibition is intended to ensure the confidentiality of an initiated investigation;
    4. the performance by the President of the Personal Data Protection Office or another supervisory authority of a control of conformity of personal data processing and its results and of other activities of public authority bodies regarding this data.
  5. The Processor undertakes, within the scope justified by the subject of the Main Agreement and the information available to them, to assist the Controller in fulfilling their obligations resulting from generally applicable law, including Art. 32-36 of the General Data Protection Regulation and regarding the security of personal data processing, reporting personal data protection breaches to the supervisory authority and the data subject, data protection impact assessments, and related consultations with the supervisory authority.
  6. The Processor undertakes:
    1. to make available to the Controller, within 14 days from the date of receiving a request, all information and documents necessary to demonstrate the Controller’s fulfillment of their obligations specified in generally applicable law;
    2. to enable the Controller or an auditor authorized by them to carry out audits, including inspections, and to contribute to them, on terms specified by the parties each time and subject to the provisions of this paragraph.
  7. The audit referred to in section 6 point 2 above can be carried out:
    1. no earlier than 14 days from the date of receiving by the Processor an announcement of its performance, on a date agreed by the Parties, and
    2. after concluding a confidentiality agreement between the Processor and the Controller or an auditor authorized by them.
  8. After completing the audit, the Parties will draw up a report in 2 copies, which authorized representatives of both Parties will sign. The Processor may raise objections to the report within 5 business days from the day of its signing by the representatives of the Parties.
  9. In the event of identifying shortcomings in the course of the audit affecting the security of processing entrusted personal data, the Processor undertakes to adapt to the recommendations formulated by the Controller or an auditor authorized by them.
§ 5. Controller's Obligations
  1. The Controller is obliged to ensure that throughout the entire period of the Main Agreement, they have a legal basis for processing the entrusted personal data and that they have appropriate entitlements enabling their entrustment to the Processor. In the event of losing the aforementioned legal basis or entitlements towards specific entrusted personal data, the Controller is obliged to immediately take the steps necessary to stop their entrustment, in particular notify the Processor of this.
  2. The Controller undertakes not to issue instructions to the Processor regarding the processing of entrusted personal data that would be inconsistent with generally applicable law, the provisions of the Entrustment Terms, or other contractual obligations.
§ 6. Further Entrustment of Personal Data
  1. The Controller expresses general consent for the Processor to perform further entrustment of personal data processing (hereinafter: “sub-entrustment“) to subcontractors chosen by them.
  2. The list of subcontractors to whom the Processor has sub-entrusted the processing of personal data is at the Processor’s disposal and may be made available to the Controller at their request.
  3. The Processor undertakes to ensure that:
    1. the entity towards which they perform sub-entrustment applies appropriate technical and organizational measures to guarantee processing of entrusted personal data in accordance with GDPR provisions;
    2. the scope of obligations of the further processor in the field of data protection corresponds to the Processor’s obligations provided for in the Entrustment Agreement.
  4. In the event of an intention to sub-entrust personal data processing to a given subcontractor, the Processor is obliged to notify the Controller of this no later than 7 (seven) days before performing sub-entrustment via e-mail. The Controller may object to performing the sub-entrustment referred to in the preceding sentence by submitting an objection via e-mail within 7 (seven) days from the day of receiving the notification of sub-entrustment.
  5. After the ineffective expiry of the deadline for submitting an objection referred to in section 4 above, the Processor can perform sub-entrustment of processed personal data to the chosen subcontractor.
  6. In the case of submitting an objection referred to in section 4 above, the Processor may withdraw from the Main Agreement with immediate effect.
  7. The sub-entrustment referred to in section 4 above does not constitute a change to the Entrustment Terms.
§ 7. Duration of the Entrustment Terms
The provisions of the Entrustment Terms are effective for the duration of the Main Agreement.
§ 8. Effects of Termination of the Main Agreement
In the event of termination of the Main Agreement, the Processor, immediately, no later than within 14 business days from the day of termination of the Main Agreement, undertakes to return to the Controller and remove from its own carriers all personal data whose processing was entrusted to them, including effectively removing it also from electronic carriers remaining at its disposal. The provisions of the preceding sentence do not apply to those personal data whose storage by the Processor, in accordance with generally applicable law, is required for a time longer than the period of the Main Agreement.
§ 9. Responsibility
In the event of a violation by either party of the Main Agreement of the Entrustment Terms, GDPR provisions, or other provisions of generally applicable law, resulting in damage to the other party, the party responsible for the violation is obliged to compensate only actual damage and is not responsible for profits lost by the other party due to the violation.
§ 10. Change to the Entrustment Terms
The provisions of § 18 of the Application Terms of Use apply accordingly to changes to the Entrustment Terms.
§ 11. Final Provisions
  1. These terms are effective in two language versions: Polish and English. In the case of any discrepancies in content between both versions, the Polish version is the binding version.
  2. The current version of these Entrustment Terms is effective from 19/01/2026.
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